Meeting Minutes

Flagstaff Arts and Leadership Academy Board of Trustees Governing Board

FALA Room #1, 3100 N. Fort Valley Road #41, Flagstaff, Arizona 86001

Monday, March 2, 2009, 5:30pm

BOT Members present:

Bill Gallen, David Edwards, Jack Johnson, Sara Morley, Mary Pratt, Robert Breunig

Public Present:

Kirk J. Quitter, Ben Anderson, Dae Marie Foti, Janeece Henes, Melinda Bell, Mary White, Zander Myers, Roz Clark, Sarah Buss,

Call To Order Bill Gallen, President, 5:40pm

Approval Of Agenda

Sara motions to approve agenda, Dave seconds, Unanimous approval

Information Items

Student Council Report – Zander Myers

Winter Formal was profitable.

FALA sweatshirts have been designed and a vendor is being sought.

Working on new lunch program for next year

Director Report– Kirk J. Quitter

AIMS testing was completed on February 24 and 25. This is the first year for FALA students to take the actual science portion.

Sherman Alexi visited on February 25, he spoke to the entire school for an hour and fifteen minutes and then had lunch with 40 staff and students.

Three open houses are scheduled for March 6, 13 and 27. Close to 50 people are already scheduled for these events.

SEI training is almost complete.

Kirk is working on establishing faculty for next year, letters of intent are to go out this week.

Financial Report – Dae Marie Foti

301 rollover will cover classroom site fun cuts.

IDEA was approved

All of the 990 paperwork is in.

We have $25,000+ for a down payment on the land.

A Leadership Team is being created.

Relocation Report – Bill Gallen (Rick Brandt not present)

Friday we will have a redesigned plan.

Sarah Buss volunteers to act as the teacher liaison to the construction company.

Magnus construction and the architect are moving forward and will be ready to begin as soon as we are land owners.

Magnus would like us to sign a letter of intent for their services, 5% is built in to the estimate price to cover their costs.

Robert brings up the use of a “construction manager at risk” contract instead of the “design build”, Bill explains that “design build” allow us more input.

Dave suggest hiring a local construction consultant to help nail down these details.

Public Participation

No public comment.

Action Items

Approval of Minutes from 2/23/2009

Dave moves, Jack seconds, unanimous approval

Administrative Structure

Sara briefly explains the new structure for the school.

A letter from Telegent HR explaining services is presented, a proposal will be presented at the April BOT meeting. Will work on a free audit to establish where we can utilize services and where we may find money.

Bill will get a list of schools currently working Telegent.

Dae Marie encourages us to follow up with this to help alleviate her work load. She encourages us to use caution and not lose sight of the schools finances as we did in the past. Would like to know how much access the school will have to its information at Telegent.

Dae Marie explains the letters that were written to the board and staff, Kirk addressed several of the issues brought up in her letter.

Mary explains the importance of her job and the business and constant interruptions she faces every day.

Faculty Recommendations

The board began setting “due dates” for each item on the prioritized list that Kirk presented. After detailed discussion of several items Robert encouraged the board to check in with Kirk at the next meeting and that the board would be expecting significant progress on the list.

Hiring Committee

Sara explained the 12 person committee as having 4 staff, 2 parents, 2 students (1 9^th grader and 1 11^th grader), 2 community members at large and 2 board members. Noting that this is a large committee it was recommended that the group have only 2 staff, the teachers present were agreeable to this.

Bill discussed using a “head hunter” to help fill the positions, Robert supports using one. Roz questions how they would become acquainted with the culture of the school. Robert says that a site visit is usually included in their fees and scope of work. The decision will be left to the hiring committee.

Sara moves to create a hiring committee with 10 members, the group will be responsible for creating the job descriptions, setting qualifications, salary, deciding to use a “head hunter”, vetting applicants, and recommending hiring to the board. Mary seconds, unanimously approved.

Executive Session

Sara moves to go into executive session, Jack seconds, unanimous approval.

Executive Session minutes are sealed

Open Session

Meeting Adjourned at 8:45pm

Next Meeting:

Meeting Minutes

Flagstaff Arts and Leadership Academy Board of Trustees Governing Board

FALA Room #1, 3100 N. Fort Valley Road #41, Flagstaff, Arizona 86001

Monday, March 2, 2009, 5:30pm

BOT Members present:

Bill Gallen, David Edwards, Jack Johnson, Sara Morley, Mary Pratt, Robert Breunig

Public Present:

Kirk J. Quitter, Ben Anderson, Dae Marie Foti, Janeece Henes, Melinda Bell, Mary White, Zander Myers, Roz Clark, Sarah Buss,

Call To Order Bill Gallen, President, 5:40pm

Approval Of Agenda

Sara motions to approve agenda, Dave seconds, Unanimous approval

Information Items

Student Council Report – Zander Myers

Winter Formal was profitable.

FALA sweatshirts have been designed and a vendor is being sought.

Working on new lunch program for next year

Director Report– Kirk J. Quitter

AIMS testing was completed on February 24 and 25. This is the first year for FALA students to take the actual science portion.

Sherman Alexi visited on February 25, he spoke to the entire school for an hour and fifteen minutes and then had lunch with 40 staff and students.

Three open houses are scheduled for March 6, 13 and 27. Close to 50 people are already scheduled for these events.

SEI training is almost complete.

Kirk is working on establishing faculty for next year, letters of intent are to go out this week.

Financial Report – Dae Marie Foti

301 rollover will cover classroom site fun cuts.

IDEA was approved

All of the 990 paperwork is in.

We have $25,000+ for a down payment on the land.

A Leadership Team is being created.

Relocation Report – Bill Gallen (Rick Brandt not present)

Friday we will have a redesigned plan.

Sarah Buss volunteers to act as the teacher liaison to the construction company.

Magnus construction and the architect are moving forward and will be ready to begin as soon as we are land owners.

Magnus would like us to sign a letter of intent for their services, 5% is built in to the estimate price to cover their costs.

Robert brings up the use of a “construction manager at risk” contract instead of the “design build”, Bill explains that “design build” allow us more input.

Dave suggest hiring a local construction consultant to help nail down these details.

Public Participation

No public comment.

Action Items

Approval of Minutes from 2/23/2009

Dave moves, Jack seconds, unanimous approval

Administrative Structure

Sara briefly explains the new structure for the school.

A letter from Telegent HR explaining services is presented, a proposal will be presented at the April BOT meeting. Will work on a free audit to establish where we can utilize services and where we may find money.

Bill will get a list of schools currently working Telegent.

Dae Marie encourages us to follow up with this to help alleviate her work load. She encourages us to use caution and not lose sight of the schools finances as we did in the past. Would like to know how much access the school will have to its information at Telegent.

Dae Marie explains the letters that were written to the board and staff, Kirk addressed several of the issues brought up in her letter.

Mary explains the importance of her job and the business and constant interruptions she faces every day.

Faculty Recommendations

The board began setting “due dates” for each item on the prioritized list that Kirk presented. After detailed discussion of several items Robert encouraged the board to check in with Kirk at the next meeting and that the board would be expecting significant progress on the list.

Hiring Committee

Sara explained the 12 person committee as having 4 staff, 2 parents, 2 students (1 9^th grader and 1 11^th grader), 2 community members at large and 2 board members. Noting that this is a large committee it was recommended that the group have only 2 staff, the teachers present were agreeable to this.

Bill discussed using a “head hunter” to help fill the positions, Robert supports using one. Roz questions how they would become acquainted with the culture of the school. Robert says that a site visit is usually included in their fees and scope of work. The decision will be left to the hiring committee.

Sara moves to create a hiring committee with 10 members, the group will be responsible for creating the job descriptions, setting qualifications, salary, deciding to use a “head hunter”, vetting applicants, and recommending hiring to the board. Mary seconds, unanimously approved.

Executive Session

Sara moves to go into executive session, Jack seconds, unanimous approval.

Executive Session minutes are sealed

Open Session

Meeting Adjourned at 8:45pm

Next Meeting: